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Meeting Assistants

Agents that handle the entire meeting lifecycle — scheduling, summaries, and follow-ups — so you don’t have to.

What you can build

Scheduling Assistant

Checks calendar availability across multiple attendees, suggests times, and creates events with one click.

Meeting Summarizer

Reads meeting transcripts (from Notion, Docs, or uploaded text), extracts decisions, action items, and owners.

Follow-Up Agent

After a meeting ends, sends personalized follow-up emails to each attendee with their action items.

Prep Brief Generator

Before a meeting, reads calendar context, prior notes, and CRM data to generate a pre-meeting brief.

Setup

1

Connect Google Calendar and Gmail

IntegrationsGoogle CalendarConnect with Google → authorize:
  • calendar.events — read and create events
  • calendar.readonly — check availability
Repeat for Gmail if you want email follow-ups.
2

Write your scheduling agent

3

Test the scheduling flow

In the Playground, simulate: “Schedule a 30-min call with john@acme.com and sarah@corp.com this week.”Verify the agent:
  • Asks for any missing details
  • Checks availability before proposing times
  • Does NOT create the event until you confirm
4

Deploy to your preferred channel

Web, Telegram, or Slack — wherever you want to interact with your scheduling assistant. Many users prefer Telegram for personal scheduling bots.

Full meeting scheduler example

Integration capabilities for meetings

Best practices

Meeting agents have write access to calendars. Always require explicit user confirmation before calling createEvent. One wrong calendar invite to the CEO is one too many.
Timezone confusion is the #1 scheduling error. Ask users for their timezone on first interaction and store it in persistent memory. Never assume UTC.
If a proposed time doesn’t work, the agent should immediately offer alternatives — not start the availability check from scratch.
Create a structured Notion page per meeting: agenda, attendees, decisions, action items. Link this in the calendar invite description for easy reference.

Next reads

Gmail Agents

Integration Capabilities

Build Your First Agent