Meeting Assistants
Agents that handle the entire meeting lifecycle — scheduling, summaries, and follow-ups — so you don’t have to.
What you can build
Scheduling Assistant
Checks calendar availability across multiple attendees, suggests times, and creates events with one click.
Meeting Summarizer
Reads meeting transcripts (from Notion, Docs, or uploaded text), extracts decisions, action items, and owners.
Follow-Up Agent
After a meeting ends, sends personalized follow-up emails to each attendee with their action items.
Prep Brief Generator
Before a meeting, reads calendar context, prior notes, and CRM data to generate a pre-meeting brief.
Setup
1
Connect Google Calendar and Gmail
Integrations → Google Calendar → Connect with Google → authorize:
calendar.events— read and create eventscalendar.readonly— check availability
2
Write your scheduling agent
3
Test the scheduling flow
In the Playground, simulate: “Schedule a 30-min call with john@acme.com and sarah@corp.com this week.”Verify the agent:
- Asks for any missing details
- Checks availability before proposing times
- Does NOT create the event until you confirm
4
Deploy to your preferred channel
Web, Telegram, or Slack — wherever you want to interact with your scheduling assistant. Many users prefer Telegram for personal scheduling bots.
Full meeting scheduler example
Integration capabilities for meetings
Best practices
Always confirm before creating events
Always confirm before creating events
Meeting agents have write access to calendars. Always require explicit user confirmation before calling
createEvent. One wrong calendar invite to the CEO is one too many.Ask for timezone once, remember permanently
Ask for timezone once, remember permanently
Timezone confusion is the #1 scheduling error. Ask users for their timezone on first interaction and store it in persistent memory. Never assume UTC.
Handle decline gracefully
Handle decline gracefully
If a proposed time doesn’t work, the agent should immediately offer alternatives — not start the availability check from scratch.
Use Notion for meeting notes
Use Notion for meeting notes
Create a structured Notion page per meeting: agenda, attendees, decisions, action items. Link this in the calendar invite description for easy reference.